Resources
Practical writing on admissions, fees, attendance, examinations and everything else a school office does by hand — one topic at a time, from the team that builds the software.
The most recent guides.
The alumni register is the one list a school owns that grows more valuable as the school ages. Its worth sits in two things schools neglect: contact details that stay current, and search that actually finds people.
Read: Why a school's alumni register is worth more than it looksHold the few facts that change what a teacher does in the first five minutes, log every illness episode with its outcome, and let only the roles that act on it see the rest.
Read: Student medical records: what to hold, and who may see itParents who live far away cannot look in on the hostel. What replaces their eyes is a record that is always current: a bed-level occupancy list, a health register, and one warden who owns both.
Read: Running a school hostel when parents cannot visitA seal and a letterhead prove nothing. The only real check is the reference printed on the document, confirmed against the school that issued it. Here is how to do that, and what a school needs in place first.
Read: How to check whether a school certificate is genuineBatch generation, template merge fields and a register of issue turn a fortnight of certificate work into an afternoon. Here is how the school office stops printing one document at a time.
Read: Issuing 400 certificates without 400 print runsThe reason staff records go stale is that schools try to keep all of them. Keep the handful that payroll, leave and compliance actually read, and let the rest be optional.
Read: Managing teaching staff records when nobody has timeThe fuel bill is the smallest part of the number. A school bus route costs fuel, wages, maintenance, the vehicle's own share and the time it takes — divided by the children who ride it.
Read: What a school bus route really costs to runMost circulars are not ignored because parents do not care. They are ignored because they arrive late, on the wrong channel, or ask for nothing. Three fixes, in order.
Read: Circulars parents actually readTimetables do not break in week one. They break in week three, when a teacher is on leave and a room is double-booked. Here is how to build one that holds.
Read: Building a timetable that survives week threeEvery guide belongs to a part of the product. Start where your problem is.
An admission enquiry goes cold for a boring reason: it has no stage, so nobody owns the next step. Give it one and make the follow-up fire itself.
Read: The admission enquiry that never gets followed upMost schools already run a student information system — on paper, in registers and across spreadsheets. Here is what it replaces, line by line.
Read: What a student information system replaces, line by lineHold the few facts that change what a teacher does in the first five minutes, log every illness episode with its outcome, and let only the roles that act on it see the rest.
Read: Student medical records: what to hold, and who may see itBatch generation, template merge fields and a register of issue turn a fortnight of certificate work into an afternoon. Here is how the school office stops printing one document at a time.
Read: Issuing 400 certificates without 400 print runsMost schools already run a student information system — on paper, in registers and across spreadsheets. Here is what it replaces, line by line.
Read: What a student information system replaces, line by lineA student record is not one file. It only works if it lives in one place, stays findable, and is open to the right people and no one else.
Read: How to manage student records so any file can be found in a minuteTimetables do not break in week one. They break in week three, when a teacher is on leave and a room is double-booked. Here is how to build one that holds.
Read: Building a timetable that survives week threeNot a mark sheet with a crest. A CBSE report card has named parts, and schools lose trust with parents by leaving them out.
Read: What a CBSE report card actually has to containA seal and a letterhead prove nothing. The only real check is the reference printed on the document, confirmed against the school that issued it. Here is how to do that, and what a school needs in place first.
Read: How to check whether a school certificate is genuineBatch generation, template merge fields and a register of issue turn a fortnight of certificate work into an afternoon. Here is how the school office stops printing one document at a time.
Read: Issuing 400 certificates without 400 print runsA school accounts only have to answer two questions: where the money came from and where it went. Six heads are enough to answer both.
Read: Income and expenditure for a school: the six heads that matterFee defaulters pile up because the school finds out late and follows up unevenly — not because parents refuse to pay. Five levers, in order.
Read: Why fee defaulters pile up, and the five levers that actually workA school accounts only have to answer two questions: where the money came from and where it went. Six heads are enough to answer both.
Read: Income and expenditure for a school: the six heads that matterFee defaulters pile up because the school finds out late and follows up unevenly — not because parents refuse to pay. Five levers, in order.
Read: Why fee defaulters pile up, and the five levers that actually workThe reason staff records go stale is that schools try to keep all of them. Keep the handful that payroll, leave and compliance actually read, and let the rest be optional.
Read: Managing teaching staff records when nobody has timeA payslip is only as good as the salary structure behind it. Here is what a teacher's payslip has to show, line by line, and how to stop rebuilding the structure by hand every month.
Read: Teacher salary structure: what has to be on the payslipHold the few facts that change what a teacher does in the first five minutes, log every illness episode with its outcome, and let only the roles that act on it see the rest.
Read: Student medical records: what to hold, and who may see itParents who live far away cannot look in on the hostel. What replaces their eyes is a record that is always current: a bed-level occupancy list, a health register, and one warden who owns both.
Read: Running a school hostel when parents cannot visitThe reason staff records go stale is that schools try to keep all of them. Keep the handful that payroll, leave and compliance actually read, and let the rest be optional.
Read: Managing teaching staff records when nobody has timeA payslip is only as good as the salary structure behind it. Here is what a teacher's payslip has to show, line by line, and how to stop rebuilding the structure by hand every month.
Read: Teacher salary structure: what has to be on the payslipMost circulars are not ignored because parents do not care. They are ignored because they arrive late, on the wrong channel, or ask for nothing. Three fixes, in order.
Read: Circulars parents actually readAn admission enquiry goes cold for a boring reason: it has no stage, so nobody owns the next step. Give it one and make the follow-up fire itself.
Read: The admission enquiry that never gets followed upAbsenteeism is usually not a discipline problem. It is a follow-up problem — and follow-up is the one thing a busy office never gets to. Here are the five levers that actually move the number.
Read: How to cut absenteeism in an Indian school without extra staffLive classes are one of seven jobs an institution does every day. Here are all seven, and why running them on one platform beats buying seven.
Read: Seven tools to run your institution online, not just live classesA coaching institute covering five districts was capped by seats and by its founder driving between them. It went online in 2019, months before the lockdown.
Read: How Futuring moved its JAM, JRF and NET coaching online before the lockdownThe institute closed with everything else, but kept running its classes, mock tests and admissions on a system and an app under its own name.
Read: How Universal Institute Kottakkal kept teaching through the lockdownC-HUB built its whole method around a room with a projector. When the lockdown shut the office, Edumia built the app that let the counselling continue.
Read: How C-HUB moved career counselling online when its studio had to closeLive classes are one of seven jobs an institution does every day. Here are all seven, and why running them on one platform beats buying seven.
Read: Seven tools to run your institution online, not just live classesA pilot in six government schools in Kozhikode grew to 122. What the schools were dealing with, what was installed, and what the district reported.
Read: How the Educare project put Kozhikode's government schools on one system