Blocks, rooms and beds
Model the hostel exactly as it stands, down to the individual bed.
Model the hostel as it stands — blocks, rooms and beds — allot a bed to a pupil, free it on vacating, and see what is free at a glance.

Model the hostel exactly as it stands, down to the individual bed.
Assign a pupil to a bed and keep the occupancy current.
Free a bed when a pupil leaves and hand it to the next one without a gap.
See what is occupied and what is free without counting.
Note the warden responsible for each block.
Produce an occupancy report for the warden or the management.
Yes, down to the individual bed — blocks, rooms and beds are all defined.
The bed is freed and can be handed to the next pupil without a gap in occupancy.
Occupied and free beds are shown together, so nobody has to count.
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